Presify

Presify Acceptable Use Policy

Template notice. This document is a first-pass template drafted by Claude. It has not been reviewed by an attorney. Engage qualified legal counsel before publishing it as a binding policy. This template is provided as a starting point only and is not legal advice.

Effective Date: June 4, 2026

This Acceptable Use Policy (the "AUP") governs the use of the Presify service (the "Service") operated by Presify, LLC, a Florida limited liability company ("Presify," "we," "us," or "our").

This AUP is incorporated by reference into the Terms of Service. By using the Service, Customer (the entity that signed up for the Service, "Customer" or "you") and Customer's Authorized Users agree to comply with this AUP.

1. Why This Policy Exists

The Service collects historical Microsoft Teams presence data for the purpose of producing reports and analytics for Customer's organization. This data, and the reports derived from it, can be sensitive. When used responsibly, the Service supports legitimate operational goals such as software license utilization analysis, capacity planning, contractor billing verification, and investigation of specific workplace concerns.

When misused, the Service can be used in ways that harm employees, violate applicable laws, or expose Customer to legal liability. This AUP describes the practices Customer must follow and the uses that are prohibited.

Customer is responsible for ensuring that all Authorized Users within Customer's organization comply with this AUP.

2. Customer Responsibilities

2.1 Required employee notices

Customer represents and warrants that, before enrolling any individual as a Monitored User, Customer has provided all notices to its employees, contractors, and other personnel that are required by applicable law for the type of electronic monitoring performed by the Service.

This includes, without limitation:

  • Connecticut. Conn. Gen. Stat. § 31-48d requires written or electronic notice to all employees who may be subject to electronic monitoring, posted conspicuously in a place readily available for viewing.
  • New York. N.Y. Civ. Rights Law § 52-c requires employers to provide written notice to all employees upon hiring of any electronic monitoring of telephone conversations, email, or internet usage. Employers must also post the notice in a conspicuous place.
  • Delaware. Del. Code Ann. tit. 19, § 705 requires employers to provide notice to employees of monitoring of telephone, email, or internet usage.
  • Other states. Additional states and localities may impose similar requirements. Customer is responsible for compliance with all applicable jurisdictions.

Customer is solely responsible for determining which notices apply and for providing them. Presify does not provide legal advice regarding employee monitoring notice requirements.

2.2 Legal basis for monitoring

Customer represents and warrants that it has the legal authority to monitor each individual enrolled as a Monitored User. This includes ensuring that monitoring is consistent with:

  • Customer's internal policies, including any employee handbook provisions regarding electronic monitoring
  • Applicable collective bargaining agreements
  • Any contractual restrictions with the Monitored User
  • All applicable employment, labor, and privacy laws

2.3 Authority and consent

Customer represents that the individual signing up for the Service has authority to consent to the collection of presence data from Customer's Microsoft Tenant on behalf of the organization and its personnel.

2.4 Use of reports

Reports generated by the Service are statistical analyses derived from presence data. Customer agrees that:

  • Reports will be used for legitimate operational, business, or investigatory purposes
  • Reports will not be the sole basis for any adverse employment action against any individual
  • Anomaly findings (such as patterns consistent with status manipulation) are probabilistic indicators and not proof of any specific behavior
  • Customer will follow its standard internal investigation, due process, and appeal procedures before taking any adverse action

3. Prohibited Uses

Customer agrees not to use the Service, and not to permit any third party to use the Service, for any of the following purposes:

3.1 Discrimination

Using the Service or any data derived from it to:

  • Discriminate against any individual or group based on race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, genetic information, pregnancy, marital status, veteran status, or any other characteristic protected by applicable law
  • Make employment decisions that have a disparate impact on a protected class without a legitimate, non-discriminatory business justification

3.2 Retaliation

Using the Service or any data derived from it to retaliate against any individual for:

  • Reporting unlawful conduct (including discrimination, harassment, wage violations, safety violations, or fraud)
  • Participating in any legal proceeding, government investigation, or regulatory inquiry
  • Exercising any right protected by applicable law
  • Taking medical leave, family leave, jury duty, or other legally protected leave

3.3 Interference with protected concerted activity

Using the Service to monitor, identify, or take action against individuals engaged in concerted activity protected by the National Labor Relations Act, including without limitation:

  • Discussions among employees about wages, hours, or working conditions
  • Union organizing activity
  • Strike or work stoppage activity
  • Other forms of collective action protected by labor law

This restriction applies regardless of whether Customer's workforce is currently unionized.

3.4 Surveillance of personal activities

Using the Service to:

  • Monitor an individual's activity outside of working hours where applicable law restricts such monitoring
  • Surveil personal communications, personal time, breaks, or off-duty conduct in violation of applicable privacy law
  • Track individuals for purposes unrelated to their employment or contractual relationship with Customer

3.5 Unauthorized monitoring

Enrolling as Monitored Users any of the following individuals:

  • Guest users in Customer's Microsoft Tenant
  • Individuals whose monitoring would violate applicable law, contract, or collective bargaining agreement
  • Individuals located in the European Union or United Kingdom (the Service is not currently designed for GDPR compliance)
  • Individuals who have not received required notices under Section 2.1
  • Individuals subject to the Health Insurance Portability and Accountability Act (HIPAA) in connection with Customer's HIPAA-regulated activities (the Service is not HIPAA-eligible)
  • Minors (individuals under eighteen years of age) without legal authority and parental or guardian consent

3.6 Re-identification and aggregation abuse

Using the Service to:

  • Combine aggregated or anonymized data with other data sources for the purpose of re-identifying individuals beyond what is already identified in the Service
  • Build profiles of individuals for resale, advertising, or other purposes outside Customer's legitimate use of the Service

3.7 Competitive use

Using the Service or any data derived from it to:

  • Build or operate a service that competes with Presify
  • Reverse engineer the Service or its data structures
  • Benchmark the Service for the benefit of a competitor

3.8 Security violations

Using the Service to:

  • Probe, scan, or test the vulnerability of any system or network without prior written permission from Presify
  • Circumvent or attempt to circumvent any security feature of the Service
  • Introduce malware, viruses, or other malicious code
  • Conduct denial-of-service attacks or any other attack against the Service

3.9 Illegal use

Using the Service in connection with any:

  • Violation of applicable law, regulation, or governmental order
  • Money laundering, terrorism financing, or other illegal activity
  • Activity prohibited by U.S. sanctions or export control law

3.10 Misrepresentation

  • Misrepresenting Customer's authority to use the Service or to enroll Monitored Users
  • Misrepresenting Presify's services, features, or affiliation with Customer to any third party
  • Creating reports or extracts from the Service that materially misrepresent the underlying data

4. Examples of Acceptable Use

The following are examples of acceptable uses of the Service. These examples are illustrative, not exhaustive, and do not relieve Customer of the obligation to provide required notices, secure necessary legal authority, and comply with applicable law.

  • An IT administrator runs a monthly utilization report to identify Microsoft Teams licenses that have not been actively used in sixty days, then reassigns those licenses to new hires.
  • A finance team verifies the working hours of a contractor billing on an hourly basis by comparing reported hours to presence data.
  • HR investigates a specific employee in response to a concrete performance concern raised by their manager, using presence data as one input among several.
  • An operations lead identifies anomaly patterns suggesting automated status manipulation, then triggers a standard internal investigation following Customer's established procedures.
  • A department head produces a comparison report for personal one-on-one coaching with a specific direct report.
  • A compliance team analyzes presence patterns following a security incident to identify accounts that may have been compromised.

5. Examples of Unacceptable Use

The following are examples of unacceptable uses. This list is illustrative, not exhaustive.

  • Running reports on all employees as part of "looking for anyone underperforming" without a defined business purpose or due process.
  • Using anomaly findings as the sole basis to terminate an employee without further investigation or review.
  • Running reports on employees who have just engaged in protected activity (filing a complaint, attempting to unionize, raising a safety concern).
  • Monitoring employees during their lunch break or after hours in a jurisdiction that prohibits such monitoring.
  • Enrolling guest users from a partner organization to monitor their activity.
  • Sharing report exports with parties outside Customer's organization without a legitimate business reason and appropriate confidentiality protections.
  • Using the Service to identify individuals participating in union organizing.

6. Enforcement

6.1 Investigation

If Presify reasonably believes Customer has violated this AUP, Presify may investigate. Customer agrees to cooperate with such investigations and to provide information reasonably requested.

6.2 Remedies

Presify reserves the right to take any of the following actions in response to a violation of this AUP:

  • Request that Customer cease the violating behavior
  • Suspend Customer's access to the Service in whole or in part
  • Terminate the Subscription per the Terms of Service
  • Report violations to applicable law enforcement or regulatory authorities where required by law

The remedies in this Section are without prejudice to any other rights or remedies available to Presify under the Agreement or applicable law.

6.3 Notice of suspension

Where reasonably practicable, Presify will provide notice before suspending or terminating access for AUP violations. Notice is not required in cases involving:

  • Imminent harm to the Service, other customers, or third parties
  • Suspected illegal activity
  • Compliance with legal or governmental orders

7. Reporting Violations

If Customer becomes aware of a violation of this AUP by any of its Authorized Users or by any third party, Customer agrees to:

  • Take prompt action to stop the violation
  • Notify Presify at support@presify.io with the subject line "AUP Violation"

If a third party informs Customer of a concern relating to Customer's use of the Service, Customer agrees to take that concern seriously and to investigate as appropriate.

8. Modifications

Presify may modify this AUP from time to time. Material changes will be communicated to Customer by email at least thirty (30) days before they take effect. The updated AUP will be posted at presify.io/acceptable-use with an updated Effective Date. Continued use of the Service after the effective date constitutes acceptance.

9. Contact

For questions about this AUP or to report a violation:

Presify, LLC, a Florida limited liability company [BUSINESS ADDRESS] Email: support@presify.io Email: legal@presify.io (legal matters) Web: https://presify.io

Last updated: June 4, 2026

Acceptable Use Policy · Presify